Executive Assistant 1

The executive assistant will be responsible for supporting the business development and strategic planning departments. Responsibilities will include:

Scheduling extensive travel arrangements for officer-level employees including coordinating associated expense reports
Coordination of meetings (including Board of Directors offsite) and conferences including managing technical equipment, meeting materials, food and beverage, and conference call-ins
Coordinating the calendars of multiple officer-level employees
Assisting analyst level employees with coordination of meetings and preparing presentations
Point person for all administrative details for area including:
- Coordination with Finance team on budget
- Managing the dept calendar (vacation, travel, high-level meetings, etc.)
- Disseminating mail
- Ordering supplies
- Answering phones
- Greeting visitors
- Handling packages
Providing back-up to administrative support team for Corporate Development division

Requirements

3+ years previous administrative experience in fast-paced company highly preferred
Financial services experience a plus
Microsoft Office Suite proficiency (including strong PowerPoint skills)
Ability to work in fast paced environment
Ability to handle confidential information with maturity
Customer service attitude; Ability to multi-task, adjust priorities quickly and flexibly, and work tactfully with strong personalities.

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